HIPAA Notice of Privacy Practices

Effective Date: January 1, 2025

Important Notice for Patients

This notice describes how medical information about you may be used and disclosed by AS Healthcare Solutions as a Business Associate of your healthcare provider, and how you can get access to this information. Please review it carefully.

1. Our Commitment to Your Privacy

AS Healthcare Solutions is dedicated to maintaining the privacy of your protected health information (PHI). As a Business Associate under the Health Insurance Portability and Accountability Act (HIPAA), we are required by law to:

  • Maintain the privacy of your PHI
  • Provide you with this notice of our legal duties and privacy practices
  • Follow the terms of this notice
  • Notify you following a breach of unsecured PHI

2. Understanding Protected Health Information (PHI)

PHI includes information that can identify you and relates to your past, present, or future physical or mental health condition, healthcare services, or payment for healthcare services. This includes:

  • Demographic information (name, address, date of birth, Social Security Number)
  • Medical record numbers and patient identifiers
  • Diagnosis and treatment information
  • Insurance and billing information
  • Claims and payment records

3. How We May Use and Disclose Your Health Information

3.1. For Payment Activities

As a Revenue Cycle Management company, our primary use of your PHI is for payment purposes, including:

  • Claims submission to insurance companies and other payers
  • Eligibility and benefits verification
  • Payment posting and reconciliation
  • Denial management and appeals
  • Accounts receivable follow-up
  • Patient billing and collections

3.2. For Healthcare Operations

We may use and disclose your PHI for healthcare operations activities such as:

  • Quality assessment and improvement activities
  • Business planning and development
  • Compliance monitoring and auditing
  • Customer service and support

3.3. Other Permitted Uses and Disclosures

We may also use and disclose your PHI without your authorization for these purposes:

  • When Required by Law: To comply with federal, state, or local laws
  • Public Health Activities: For disease control, vital statistics, and FDA reporting
  • Health Oversight Activities: To government agencies for audits and investigations
  • Judicial and Administrative Proceedings: In response to court orders or subpoenas
  • Law Enforcement Purposes: As required by law or for identification purposes
  • Serious Threat to Health or Safety: To prevent or lessen a serious threat
  • Workers' Compensation: As authorized by workers' compensation laws

4. Uses and Disclosures Requiring Your Authorization

For uses and disclosures not described in this notice, we will obtain your written authorization. You may revoke any authorization at any time in writing, except to the extent we have already acted in reliance on it.

Your Health Information Rights

Right to Inspect and Copy

You have the right to inspect and obtain a copy of the PHI we maintain about you, with some exceptions. We may charge a reasonable fee for copying and mailing.

Right to Request Amendments

If you believe that PHI we have about you is incorrect or incomplete, you may request that we amend it. We may deny your request under certain circumstances.

Right to an Accounting of Disclosures

You have the right to receive a list of certain disclosures of your PHI we have made. This does not include disclosures for treatment, payment, healthcare operations, or those you authorized.

Right to Request Restrictions

You have the right to request restrictions on certain uses and disclosures of your PHI. We are not required to agree to all restrictions, except for disclosures to health plans for payment if you pay out-of-pocket in full.

Right to Request Confidential Communications

You have the right to request that we communicate with you about medical matters in a certain way or at a certain location.

Right to a Paper Copy of This Notice

You have the right to a paper copy of this notice at any time, even if you have agreed to receive it electronically.

5. Our Responsibilities

We are required by law to:

  • Maintain the privacy and security of your PHI
  • Provide you with this notice of our legal duties and privacy practices
  • Notify you if a breach occurs that may have compromised the privacy or security of your information
  • Follow the terms of this notice that are currently in effect
  • Obtain your written authorization before using or disclosing your PHI for purposes not described in this notice

6. Changes to This Notice

We reserve the right to change the terms of this notice at any time. The new notice will be effective for all PHI we maintain at that time. We will post the revised notice on our website and make it available upon request.

7. Complaints

If you believe your privacy rights have been violated, you may file a complaint with us or with the Secretary of the U.S. Department of Health and Human Services. To file a complaint with us, contact our Privacy Officer using the information below.

You will not be penalized for filing a complaint.

8. Contact Information

If you have any questions about this notice or would like to exercise any of your rights, please contact our Privacy Officer:

  • Email: info.ashrcm@gmail.com
  • Phone: +1-442-319-1669
  • Name: Aseef Saiyad

Additional Information

This notice is effective as of January 1, 2025 and will remain in effect until we replace it. AS Healthcare Solutions complies with HIPAA regulations as a Business Associate and maintains appropriate Business Associate Agreements with all covered entities we serve.